AAC-ltd takes the protection of your privacy very seriously. We will only use your personal information to deliver the services you have requested from us, and to meet our legal responsibilities.

HOW DO WE COLLECT INFORMATION FROM YOU?

We obtain information about you when you engage us to deliver our services and/or when you use our website, for example, when you contact us about our services.
An example of this is contacting us via our online contact form. In this case, we process the personal data transmitted by you (name and email) to answer your question or handle your request. If you use the online contact form, you are required to fill in your name and a valid e-mail address to inform us who has sent the request.

WHAT TYPE OF INFORMATION DO WE COLLECT FROM YOU?

The personal information we collect from you will vary depending on which services you engage us to deliver. The personal information we collect might include your name, address, telephone number, email address, and which pages you may have visited on our website.

Every time our website is accessed, the IP address of the connecting device will be processed; including the transmitted data volume, the browser type and the operating system. The IP-address and the information regarding the request of your internet browser is technically necessary for the use of the website; without processing these data it is impossible to access and to display webpages. The IP-address will be anonymized by shortening or erased when the necessity for the access or use of the website ceases.

The above mentioned data will be processed by us for the following purposes:

• Establishing of a smooth connection to the website,
• Securing of a comfortable use of our website
• Analysis of the system security and stability, and for further administrative purposes.
• See our cookie policy for more information.

LINKS TO OTHER WEBSITES

Our website contains links to other sites. Please be aware that we are not responsible for the content or for the privacy practices of those sites. We encourage our users to be aware when they leave our site, and to read the privacy policies of other sites which collect personal data. This privacy policy applies only to personal data collected by AAC Ltd.

HOW IS YOUR INFORMATION USED?

In general terms, and depending on which services you engage us to deliver, as part of providing our agreed services we may use your information to:

• Contact you by post, email or telephone
• Verify your identity where this is required
• Understand your needs and how they may be met
• Maintain our records in accordance with applicable legal and regulatory obligations

WHO HAS ACCESS TO YOUR INFORMATION?

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

Any staff with access to your information has a duty of confidentiality under the ethical standards that this firm is required to follow.

THIRD PARTY SERVICE PROVIDERS WORKING ON OUR BEHALF

We may pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.

Please be assured that we will not release your information to third parties unless you have requested that we do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention and detection of crime, fraud or corruption.

HOW YOU CAN ACCESS AND UPDATE YOUR INFORMATION

Keeping your information up to date and accurate is important to us. We commit to regularly review and correct where necessary, the information that we hold about you. If any of your information changes, please email or write to us, or call us using the ‘Contact information’ noted below.

You have the right to ask for a copy of the information AAC Ltd holds about you.

SECURITY PRECAUTIONS IN PLACE TO PROTECT THE LOSS, MISUSE OR ALTERATION OF YOUR INFORMATION

Whilst we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

Once we receive your information, we make our best effort to ensure its security on our systems. We take the security of your data seriously and so all our systems have appropriate security in place that complies with all applicable legislative and regulatory requirements.

YOUR CHOICES

We may occasionally contact you by post, email or telephone with details of any changes in legal and regulatory requirements or other developments that may be relevant to your affairs and, where applicable, how we may assist you further. If you do not wish to receive such information from us, please let us know by contacting us as indicated under ‘Contact information’ below.

YOUR RIGHTS

Access to your information: You have the right to request a copy of the personal information about you that we hold.

Correcting your information: We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.

Deletion of your information: You have the right to ask us to delete personal information about you where:

• you consider that we no longer require the information for the purposes for which it was obtained
• you have validly objected to our use of your personal information – see ‘Objecting to how we may use your information’ below
• our use of your personal information is contrary to law or our other legal obligations
• We are using your information with your consent and you have withdrawn your consent – see withdrawing consent to use your information’ below.

Restricting how we may use your information: In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. The right might also apply where there is no longer a basis for using your personal information but you do not want us to delete the data. Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Objecting to how we may use your information: Where we use your personal information to perform tasks carried out in the public interest then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue

Withdrawing consent to use your information: Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.

Please contact us in any of the ways set out in ‘Contact information’ below if you wish to exercise any of these rights.

CHANGES TO OUR PRIVACY NOTICE

We keep this privacy notice under regular review and will place any updates on our website. This privacy notice was last updated on 16th September 2019.

CONTACT INFORMATION

Contact us at the office on 0208 296 4440.

COMPLAINTS

We seek to resolve directly all complaints about how we handle your personal information but you also have the right to lodge a complaint with the Information Commissioner’s Office at

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone – 0303 123 1113 (local rate) or 01625 545 745

Website: https://ico.org.uk/concerns